Afri Guard is a national security services provider dedicated to delivering tailor-made solutions of the highest standard. In July 2021, Afri Guard adopted AssetPool’s smart inspection software to digitize their asset management and streamline operations across the business.
Since implementation, Afri Guard has onboarded over 300 vehicles and 800 two-way radios using digital asset tracking software. Their next phase will include onboarding firearms, bulletproof vests, and horse saddles, extending full visibility and accountability across all high-risk equipment.
Digital Fuel Monitoring and Remote Job Cards
One of the unique ways Afri Guard uses AssetPool is to issue digital job cards when a security guard refuels a vehicle. Their customized fuel inspection checklist includes a photo of the odometer and the fuel receipt—instantly available to administrators via AssetPool’s real-time dashboard. Job cards can be dispatched remotely from head office while guards remain active in the field, improving operational efficiency and fuel tracking.
Firearm Inspections and Paperless Permits
Afri Guard also uses AssetPool as a firearm inspection software. Firearms change hands twice a day, and what was once a manual, paper-based permit system is now fully digital. A small QR code on each firearm is scanned using the AssetPool app, creating a live digital record of all check-ins and check-outs. This paperless system eliminates more than 1,000 paper permits per day, dramatically improving productivity and compliance.
Before AssetPool, Afri Guard relied on carbon copy books for each firearm transaction—costing double the monthly fee of AssetPool. Switching to a paperless inspection solution not only reduced costs, but also opened a path to increased revenue through improved operational oversight.
On-Demand Records for Legal and Insurance Use
Previously, locating information tied to a specific incident or inspection date required digging through physical records. Now, with real-time asset monitoring and digital inspection reports, that same data is instantly accessible—protecting Afri Guard in the event of insurance claims or compliance investigations.
Key Benefits
Afri Guard has achieved the following improvements by implementing AssetPool’s digital inspection software:
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Asset condition monitoring – All vehicles and safety equipment are maintained through regular, traceable inspections.
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Staff efficiency and performance management – Admin workload is reduced, and teams are more productive with real-time task tracking.
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Geo location tracking – AssetPool enables GPS tracking and time-stamped updates for over 300 vehicles.
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Real-time data and reporting insights – Live dashboards show asset performance and inspection status at any moment.
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Insurance claims support – Accurate service history helps validate procedures, offering legal protection and insurance compliance.
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