Parry Sound Fire Department adopted AssetPool in February 2025 to replace outdated and inefficient inspection processes. Previously using a mix of paper forms and legacy software, the department struggled with double-entry, no photo documentation, and limited tracking of deficiencies. AssetPool provided a custom digital inspection solution tailored to the department's needs, including pre-trip checks, fire apparatus inspections, EMS equipment tracking, and digital signatures. Future plans include expanding to fire prevention inspections for municipal buildings and maintaining firefighter certification records through AssetPool’s document management features.
Eliminated double-entry admin work
Enabled real-time tracking of deficiencies
Ensured equipment is in place and ready across all trucks
Improved accuracy of fire safety inspections
Enabled digital signature capture for accountability
Introduced structured inventory tracking for fire and EMS equipment
Built foundation for managing training certifications and renewals
The department transitioned away from its combination of paper-based reporting and FirePro2 software, citing inefficiencies and a need for a more modern, flexible system. The old system required completing inspections on paper, then uploading to outdated software. There were no photos, no real-time tracking, and no streamlined way to manage deficiencies.
AssetPool is now used daily to complete comprehensive digital fire safety inspections for all vehicles and support equipment.
Daily & Weekly Checklists Include:
Pre-trip air brake inspections
Engine oil level and fluid checks
Radiator coolant
Truck batteries
Licence plates and lights
Drive belts
Water pumps and generators
Air compressors
Side mirror inspections
Equipment & Compartment Checks:
Onboarding and tracking inventory on each truck
Fire hoses
Ancillary equipment
Breathing apparatus
P.A.S.S. alarms
EMS medical kits
Circle checks and compartment-specific inventory validation
Digital signature functionality confirms who completed each inspection
Tracks whether the person was a full-time employee or volunteer
Creates a transparent, auditable inspection history for municipal oversight
Parry Sound Fire Department is preparing to expand its use of AssetPool for fire prevention inspections across commercial and municipal buildings, helping fulfill compliance and reporting needs within the broader scope of municipal services.
Custom digital fire prevention inspection forms
Location-specific compliance tracking
Scheduled reminders for re-inspections
Another key development in the department’s use of AssetPool is the tracking of firefighter training and certification:
Upload certificates to individual user profiles
Record participation in training days
Set up automatic notifications for upcoming renewals or expirations
This will help streamline HR compliance, eliminate paper-based records, and ensure each firefighter is always up to date on essential qualifications.