Parry Sound Fire Department adopted AssetPool in February 2025 to replace outdated and inefficient inspection processes. Previously using a mix of paper forms and legacy software, the department struggled with double-entry, no photo documentation, and limited tracking of deficiencies. AssetPool provided a custom digital inspection solution tailored to the department's needs, including pre-trip checks, fire apparatus inspections, EMS equipment tracking, and digital signatures. Future plans include expanding to fire prevention inspections for municipal buildings and maintaining firefighter certification records through AssetPool’s document management features.
Key Benefits
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Eliminated double-entry admin work
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Enabled real-time tracking of deficiencies
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Ensured equipment is in place and ready across all trucks
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Improved accuracy of fire safety inspections
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Enabled digital signature capture for accountability
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Introduced structured inventory tracking for fire and EMS equipment
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Built foundation for managing training certifications and renewals
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Implementation Timeline
The department transitioned away from its combination of paper-based reporting and outdated software, citing inefficiencies and a need for a more modern, flexible system. The old system required completing inspections on paper, then uploading to outdated software. There were no photos, no real-time tracking, and no streamlined way to manage deficiencies.
Inspection Scope & Use Cases
Fire Truck and Apparatus Inspections
AssetPool is now used daily to complete comprehensive digital fire safety inspections for all vehicles and support equipment.
Daily & Weekly Checklists Include:
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Pre-trip air brake inspections
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Engine oil level and fluid checks
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Radiator coolant
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Truck batteries
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Licence plates and lights
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Drive belts
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Water pumps and generators
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Air compressors
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Side mirror inspections
Equipment & Compartment Checks:
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Onboarding and tracking inventory on each truck
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Fire hoses
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Ancillary equipment
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Breathing apparatus
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P.A.S.S. alarms
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EMS medical kits
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Circle checks and compartment-specific inventory validation
Digital Accountability and Compliance
Personnel Oversight
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Digital signature functionality confirms who completed each inspection
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Tracks whether the person was a full-time employee or volunteer
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Creates a transparent, auditable inspection history for municipal oversight
Municipal Services Digital Inspections
Parry Sound Fire Department is preparing to expand its use of AssetPool for fire prevention inspections across commercial and municipal buildings, helping fulfill compliance and reporting needs within the broader scope of municipal services.
Planned Features:
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Custom digital fire prevention inspection forms
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Location-specific compliance tracking
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Scheduled reminders for re-inspections
Parry Sound Fire & Rescue will be using AssetPool’s Jobs feature to streamline the way they manage and communicate training sessions with their team. By leveraging this functionality, they’ll be able to plan and distribute training assignments in a more organized and efficient way.
How they’re using the Jobs feature:
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Creating Jobs for upcoming training meetings and assigning them to staff.
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Attaching all required documents and training modules directly to the Job for easy access.
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Ensuring firefighters can review materials ahead of time, improving preparedness.
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Coordinating schedules more effectively across the full team.
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Providing a central record of who received and completed training.
This approach enhances clarity, saves time, and supports compliance with ongoing training requirements.
Future Growth: Training & Certification Management
Another key development in the department’s use of AssetPool is the tracking of firefighter training and certification:
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Upload certificates to individual user profiles
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Record participation in training days
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Set up automatic notifications for upcoming renewals or expirations
This will help streamline HR compliance, eliminate paper-based records, and ensure each firefighter is always up to date on essential qualifications.
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