For Chilliweweni Cold Storage, a third-party storage facility that preserves and manages temperature-sensitive products for other companies, keeping up with growing operational demands while maintaining rigorous safety and quality standards had become increasingly challenging.
Until September 2024, Chilliweweni relied on a traditional, manual system of pen and paper to conduct inspections and maintain compliance logs. As the company expanded its operations—especially with a growing fleet of delivery trucks and more complex storage infrastructure—this outdated method created bottlenecks, increased risk of error, and made it harder to ensure transparency and accountability across the board.
Recognizing the need for a digital solution, Chilliweweni implemented AssetPool, and the positive results were immediate.
Today, AssetPool is utilized across every aspect of Chilliweweni’s operations. From cold rooms and blast freezers to the truck yard, canteen, plant rooms, and administrative offices, every area is now subject to real-time, digital inspections. The team conducts regular compliance checks on a wide array of assets including forklifts, body harnesses, washrooms, locker rooms, scanners, and tablets—ensuring each component of the facility meets stringent health, safety, and operational standards.
One of the most impactful use cases has been compliance auditing. When Chilliweweni was audited shortly after adopting AssetPool, it marked the first time they could present their data digitally and in real time. The outcome was striking. What had previously been a time-consuming, paper-heavy process was now seamless. The auditor was notably impressed by the immediate access to historical and current inspection records, all traceable and stored in a centralized digital system.
Jacques, a member of Chilliweweni’s leadership team, highlighted how AssetPool has benefited their operations:
“AssetPool has empowered our leadership team to identify recurring issues, assess employee performance, and implement preventive actions more effectively.”
By providing a clear, documented trail of inspections and corrective actions, AssetPool has enabled leadership to move from a reactive to a proactive management style—spotting trends before they become problems and taking swift, informed action when needed.
As Jacques put it,
“AssetPool’s digital trail ensures real-time visibility of all inspection records, which has significantly enhanced our ability to comply with FSSC 22000 V6 and OSHA standards.”
Compliance with international safety and quality standards has also improved dramatically. Chilliweweni adheres to the FSSC 22000 Version 6 standard for food safety and OSHA standards for occupational health and safety, both of which demand comprehensive, accurate, and up-to-date records.